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April 18, 2009 Clayton State University 11:00am Members present: G.Escobar, S.Fox, M. Underwood, L.A. Kelley, V. Ayer, R.Jett, M. Osborne, G.Harrell, P. Murphy, A. Grantham, M. Lenderman, D.Dees President G. Escobar called the meeting to order and welcomed all members of the board. Members introduced themselves and enjoyed tasty treats provided by G. Escobar. There were no official minutes from the previous board meeting but it was recommended that minutes be sent to the president who would then send out to the board members for review. Suggestions for revisions or corrections will be sent to the secretary for correction. The revised copy will then be sent to the president. The treasurer’s report was delivered by G. Escobar in the absence of the treasurer. See attached. Items addressed during the meeting:
We have 56 applications for renewals and new members. The web page update was wonderfully handled by G.H and A.G. GH took care of the Earthlink renewal and AG redid some of the website pages as a result of the change over to a new server and loss of some items. There was discussion of providing online membership forms. Jim Clark (who handles COMO registration) has offered to give a proposal for providing this service. The discussion included Pay Pal, GAIT “credit card” and allowing J. Clark to provide the service. Other items related to the online membership application and process included the “date to date” membership as opposed to the current calendar year. Members could print their own membership cards and would get automatic notice of renewal time. It was determined to continue to investigate the options, with the Jim Clark option being the favored choice due to previous experience with him at COMO and the ease of providing this service through him. PM also reported that many people had sent notice of interest in serving and helping on the different committees. Following the discussion of the membership G. E. discussed the need for each committee to meet and review their particular tasks for the year and to make plans / set goals that needed to be accomplished prior to COMO and in preparation for the upcoming year. GE moved from each committee meeting area to give encouragement and support for the necessary planning. Old Business GAIT Connection has been sent. GB requests that members submit news from each committee. The next issue will be published after COMO. Good work to AG on the updated web page. She requests that members inform her of any revisions, improvements, or changes that are needed. MU requested that the form for recommendation be sent to her. AG also indicated a need for Adobe Acrobat as being very helpful in her duties as webmaster. Awards and Scholarship Committee reported that we have 2 applications currently. Mini technology grant is also open for applicants. COMO XXI will meet at the Ironwork in Columbus, GA. G.E. has the minutes of the planning committee available in hard copy if anyone wishes to read them. The theme for COMO XXI is Connect, Collaborate, Communicate. The date for the conference is October 7-9, 2009. GAIT is responsible for registration at this conference. A suggestion was made to encourage students to volunteer to serve at the registration table. MSOTY/ Summer Institute. MSOTY will be selected at the Summer Institute. Summer Institute will be held at Macon State College, June 22-23, 2009. Student Media Festival. Friday was the deadline for submissions, have over 1000 media entries. If interested in serving as a judge, please contact G. Baker. Student Media Festival will be held May 1, 2009 at Georgia Public Broadcasting from 8:00am-2:00pm. Nominations. Need nominations for committee chairs and officers by COMO XXI. Nominations will be presented to general membership at the GAIT breakfast at COMO XXI. Membership will vote on officers following COMO XXI (some discussion about mailing ballots or voting online) The discussion of voting online initiated a discussion of the need to change the bylaws to allow voting online. S.Fox made the motion to change the current bylaws to provide the option for online voting, M.Lenderman seconded the motion. The board voted unanimously to change the bylaws to allow online voting. Cheryl Clayburn is a voting online consultant who will provide this service at no cost other than the advertisement of her service. A trial website will be provided prior to actually initiating the online voting website. Our next meeting will be at COMO XXI. The statewide membership meeting is scheduled for the GAIT breakfast at COMO. It was suggested to add the notice of the statewide membership meeting to the website and listserv as a means of informing the membership and encouraging attendance at the state wide meeting. There being no further business, the meeting was adjourned at 1:10pm. Respectfully submitted, D.Dees, secretary
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