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GAIT Bylaws
Article
I -
Calendar
Section
1.
Fiscal Year: The fiscal year of
the Association shall
begin January
1.
Section 2.
Quarters: References to "quarters" in the
Constitution and Bylaws shall be deemed as follows: Winter Quarter
2-will begin January 1; Spring Quarter, April 1; Summer Quarter,
July 1; Fall Quarter, October 1.
Article
II -
Membership
Section
1.
Types: The Association shall
have six types of memberships.
Qualifications and dues for each
type are as follows:
(a) Regular Member: Any
individual, whether in education,
government service, industry, or
commercial agencies, may become
a regular member by payment of dues
in the amount of $15.00.
Regular Members shall have the right to
vote, to perform committee
work, to hold appointive positions,
and/or to hold elective positions
for which they are
qualified.
(b) Supporting Member: Any individual,
whether in education,
government service, industry, or commercial
agencies, may become
a Supporting Member by payment of dues in the
amount of $35.00.
Supporting Members shall enjoy all the rights of
regular membership.
In addition, Supporting Members are included in
a special listing
in the GAIT Directory and newsletters, and
receive a certificate
designating them as a Supporting Member.
(c) Contributing Member: Any individual, whether in
education, government service, industry, or commercial agencies,
may become a Contributing Member by payment of dues in the amount
of $50.00. Contributing Members shall enjoy all the rights of
regular membership. In addition, Contributing Members are included
in a special listing in the GAIT Directory and newsletters and
receive a certificate designating them as a Contributing Member.
(d) Contributing Organization: Any organization, upon
payment of $125, may designate up to two employees as regular
GAIT
members. In addition, the organization will receive special
listing
in the GAIT Membership Directory and the GAIT newsletter,
and a
certificate of recognition.
(e) Sponsoring
Organization: Any organization, upon
payment of $250, may
designate up to three employees as regular
GAIT members. In
addition, the organization will receive special
listing in the GAIT
Membership Directory and the GAIT newsletter,
a certificate of
recognition, and complimentary space in the
GAIT newsletter for a promotional message.
(f) Student
Member: Any full-time student who is actively
pursuing a degree
may join the Association for a period of two
years at the rate of
$5.00 per year. Student members shall have
the right to vote, to
perform committee work, to hold appointed
positions, and/or to hold
elective positions for which they are
qualified.
(g)
Paraprofessionals and Retired Professionals: Any
paraprofessional or retired professional may join the Association
at the rate of $5.00 per year. Paraprofessionals or retired
professionals
shall have the right to vote, to perform committee
work, to hold
appointed positions, and/or to hold elective
positions for which
they are
qualified.
Section 2.
Membership Term: The membership year shall be January
1
through December
31.
Article
III -
Officers
Section
1.
Qualifications: Any member of
the Association is qualified
to hold an elective or a ppointed
position. However, any member
nominated for the office of president
or president-elect must
hold membership in AECT during their term
of service.
Section
2.
Nomination and Elections:
Nominations for Officers
shall be made in accordance with
Article III, Section 2-b of
the Constitution. The election of
Officers shall be by mail ballot,
which is to take place during
Fall Quarter, the specific date
to be set by the Board. Four weeks
from the date of mailing will
be the deadline for receipt of the
completed ballots. The Nominations
and Elections Committee will
count the ballots and notify the
Board of the results. The nominee
receiving a plurality of the
votes cast for each office shall be
declared the winner. Tie
votes shall be resolved by a vote of the
Board.
Section 3.
Term of Office and Duties:
(a) President-Elect: The
President-Elect shall be elected
for a one-year term. The
President-Elect shall assume the duties
of the President in the
absence of the President. The President-Elect
shall be an
ex-officio, non-voting member of each committee.
The
President-Elect shall serve as Program Chair and Representative
to
the Georgia Council of Media Organizations.
(b)
President: The President shall be the person elected
as
President-Elect by the membership the previous year. The President
shall be the executive head of the Association and shall preside
at
all general meetings of the Association and at all Board meetings.
The President shall be an ex-officio, non-voting member of each
committee.
(c) Secretary: The Secretary shall be the
person elected
in alternate years from the election of the
Treasurer and shall
serve a two-year term. The Secretary shall be
the official recorder
for the Board and for the Association. The
Secretary shall handle
correspondence as requested by the Board,
maintain a record of
the minutes of the Board meetings, maintain a
record of official
Board policies, and other duties as determined
by the Board.
A report of all Board meetings will be carried in the
subsequent
newsletter or journal.
(d) Treasurer:
The Treasurer shall be elected in alternate
years from the
election of the Secretary and shall serve a two-year
term. The
Treasurer shall maintain records with respect to all
fiscal matters
of the Association and receive and dispense all
funds as authorized
by the Board. A financial statement shall
be presented at each
regular Board meeting and at the Statewide
Membership meeting. An
annual fiscal report shall be included
in the next newsletter or
journal following the close of the
calendar year; an audit shall be
performed by the Executive Committee
at the close of the calendar
year. The Treasurer may also perform
other duties as determined by
the Board.
(e) Past President: The past President is
the Immediate
Past President of the Association who serves as an
ex-officio,
non-voting member of the Board and also chairs the Past
Presidents'
Council for one year immediately following his or her
term as
President. The Past President shall also serve as Chair of
the
Nominations and Elections Committee and shall be responsible
for preparing, distributing, and counting the ballots.
Article
IV - Board of
Directors
Section
I.
Composition:
(a)
The President of the Association. The President
shall be the
Chairman of the Board and shall have the power to
vote only when a
tie vote must be decided.
(b) The President-elect of
the Association. The President-elect
shall be a voting member of
the Board.
(c) The Secretary of the Association. The
Secretary
shall act as Secretary of the Board and as a voting
member of
the Board.
(d) The Treasurer of the
Association. The Treasurer
shall be a voting member of the
Board.
(e) The Director of Membership and Affiliate
Relations
shall be a voting member of the Board.
(f) The Managing Editor of the Association's official
publication. The Managing Editor shall be a voting member of
the
Board.
(g) Six voting representatives elected by the
membership
as follows: one for higher education Programs, one for
K-12 programs,
one for commercial firms, and three at-large.
(h) The immediate Past-President, the President-Elect,
and Committee Chairmen (except the Chair of Membership and Affiliate
Relations) shall serve as ex-officio members of the Board, without
power to vote but with authority to bring questions before the
Board.
Section 2.
Quorum: A quorum for a meeting of the Board shall consist
of five voting members.
Section
3.
Nominations Elections: The
nomination and election
procedure for the elected representative
posts on the Board shall
be conducted at the same time and in the
same manner as for the
Officers.
Section
4.
Term of Office and Duties:
Elected Board representatives
shall be elected for staggered terms
of two years each. The election
for designated posts shall be held
in alternate Years from the
election for at-large posts. Officers
and elected representatives,
functioning as the Board of Directors,
shall be responsible for
approving the official budget of the
Association, for appointing
committee chairmen or committee members
as specified in the Bylaws,
for receiving and acting upon the
recommendations of the various
committees, and for performing other
necessary duties to insure
the efficient and effective functioning
of the Association.
Article
V -
Meetings
Section
1.
Board of Directors: There will
be a minimum of two
meetings of the Board per year, to be held
semi-annually. The
specific time and place of the meetings are to
be determined
by the Executive
Committee.
Section 2.
Statewide Membership: There will be a minimum of one
meeting of the membership per year. A specific time and place
for
the meeting is to be determined by the Board of
Directors.
Section 3.
Call of Meetings: Board meetings and general membership
meetings may be called
(a) by action of the Executive
Committee,
(b) by action of the Board of Directors,
or
(c) by signed petition of ten percent of the
membership.
In all cases, every member entitled to attend the
meeting must
be informed in
advance.
Article
VI -
Committees
Section
1.
Standing Committees: The
Association shall have the
following standing committees, which may
receive specific charges
in addition to the general charges listed.
All standing committee
chainmen and committee members shall be
selected no later than
January 1, and shall serve until successors
are named the following
year.
(a) Publications: The
chairman shall be appointed by
the Board and shall serve as
Newsletter Editor. All members holding
official positions on the
GAIT newsletter shall be members of
the Publications Committee. The
committee shall establish guidelines
for GAIT publications and
shall recommend, for Board approval,
the types and frequencies of
publications.
(b) Membership and Affiliate Relations:
The chairman
shall be appointed by the Board and shall serve as
the Director
of Membership and Affiliate Relations for the
Association and
as liaison with the AECT membership committee; the
chairman shall
select committee members. The committee shall plan
and conduct
activities to stimulate the expansion of both GAIT and
AECT membership
in the state, including developing a mailing list
of potential
members; shall maintain and publish the official
membership roster,
send renewal notices, and membership cards.
(c) Nominations and Elections: The President-Elect
shall
serve as chairman and shall select committee members. The
Committee
shall solicit suggestions for possible candidates for
Officers and
Board representatives; shall determine the eligibility
of nominees
and ascertain that all the nominees are willing to
stand for
election; shall present a slate of nominees to the
Board prior to
the mail ballot in the Fall; shall conduct and
certify the election
results as provided for in Article III of
the Bylaws.
(d) Governmental Relations: The chairman shall be
appointed
by the Board and shall serve as the state liaison with
the AECT
Governmental Relations Committee; the chairman shall
select committee
members. The committee shall monitor legislative
actions at the
state and national levels which might affect the
field of instructional
technology in general and the membership of
the Association in
particular; shall monitor similar activities on
the part of such
governmental agencies as the State Department of
Education, the
Board of Regents, and the U.S. Department of
Education; shall
establish and maintain methods (such as regular
newsletter reports,
direct mailings, and telephone networks) to
rapidly inform the
membership of governmental activities; and shall
communicate
to the membership actual proposed changes in statute
and governmental
policy which have a direct bearing on their
professional performance.
(e) Program: The chairman
shall be appointed by the
Board; the chairman shall select
committee members. The committee
shall review and evaluate past
meetings; shall recommend themes,
locations, and dates of state
meetings for Board approval; shall
plan and carry out details of
such meetings- including selecting
speakers, soliciting
presentations and commercial exhibits, scheduling
of individual
sessions, registration, etc.; shall seek appropriate
input to
provide for the various functional interests of the
Association.
(f) Leadership Development: The chairman
shall be appointed
by the Board and shall serve as state liaison
with the AECT Leadership
Development Committee; the chairman shall
select committee members.
The committee shall plan and conduct
activities which promote
and facilitate the emergence of strong
leadership for the Association
and for the field of Instructional
Technology in Georgia; shall
solicit and nominate candidates for
AECT scholarships, convention
interns, and other AECT leadership
functions; shall establish
guidelines for and conduct leadership
award competition as authorized
by the Board.
(g) Media
Festival: The chairman shall be appointed
by the Board; the
chainman shall select committee members. The
committee shall
prepare guidelines, solicit entries, and conduct
judging of
student-made media production; shall certify entries
in AECT
national competition.
(h) Past Presidents' Council:
The chainman shall be
the immediate Past President of the
Association, the advisory
group shall include all past presidents,
currently active in
the Association, who meet at least once per
year at the annual
meeting. The Council shall review past, present,
and future developments
of the Association and make recommendations
to the Board. The
Council shall serve as a continuing resource for
current and
future GAIT leaders on the Board and carry out other
activities
to assist the Association. In the event the Immediate
Past President
shall be unable to serve, any member of the Council
may be designated
by the President to assume the
duties.
Section 2.
Ad Hoc Committees: Ad Hoc Committees may be established
by the President and/or the Board of Directors as needed to carry
out the goal of the Association. Ad Hoc Committees shall receive
a
specific charge, shall be given a timetable for activity, shall
submit a final written report, and shall be dissolved when the
charge has been met.
Section
3.
Relationship to Board: For
purposes of organizational
planning and development, all committee
chairmen (except the
Chairman of Membership and Affiliate
Relations) are considered
to be ex-officio, non-voting members of
the Board of Directors.
Article
VII -
Affiliations
Section
1.
The Board of Directors may establish
policies, guidelines,
and privileges relative to other professional
groups whose interests
and purposes are similar to that of GAIT and
who wish to affiliate
with the Association. All aspects of such an
affiliation shall
be subject to approval by the
membership.
Section 2.
The Association, through its Board of Directors, may seek
affiliation with other professional groups whose interest and
purposes are similar to that of GAIT. All aspects of such an
affiliation shall be subject to approval by the membership.
Article
VIII -
Parliamentary Authority
Roberts Rules of Order shall govern the Association
in
all cases to which it can be applied and in which it is not
inconsistent with the Constitution, the Bylaws, or special rules
of
order of the
Association.
Article
IX -
Amendments to Bylaws
The
Bylaws of the Association may be amended by either of
the following
procedures:
(a) Proposals for amending the Bylaws may
originate
in the Board and such an amendment shall be ratified by
two-thirds
of the voting Board members present and voting at a
meeting of
the Board.
(b) Proposals for amending
the Bylaws may originate
by a signed petition submitted to the
Board by ten percent of
the membership as of the date of submission
of the petition.
The proposed amendment shall be declared ratified
upon approval
by two-thirds of the voting Board members present and
voting
at a meeting of the Board.
GAIT Bylaws Amended: October 9, 2002
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